Need more information? Check out our guides to Pennsylvania arrest records and Pennsylvania background checks.

 

What are public records?

Public records are documents held by the government that members the general public has the right to access and view. They may exist as tangible paper copies of records held by in a government repository or as electronic records within an online database. 

Common types of public records include criminal records, court records, and vital records such as birth and death certificates. Public records can be accessed by the general public by making a public records request to the appropriate government agency.

Which federal law deals with public records in the United States? 

The Freedom of Information Act (FOIA) of 1967 is the major federal law regarding public records in the United States. The FOIA requires federal government agencies to release documents to the public when they make a records request, as long as the record in question doesn’t fall under one of nine exemptions outlined in the law. However, most people do not take advantage of the FOIA, and most record requests are made by businesses, law firms, and professionals.

Generally, if public records are to be used for a commercial purpose, the requester of the record must notify the agency of their intent while submitting the request.  

What is Pennsylvania’s public records law?

The Pennsylvania Right to Know Law guarantees the public the right of access to public records held by government agencies at all levels in the state. Although the law was previously considered one of the most restrictive in the country due to its exclusion of government records, a new law passed on January 1, 2009, clarified that all government records are public records, except in the case that an agency can prove that they are exempt. 

Under the law, any citizen of the United States may make a public records request in the state without declaring a statement of purpose, and there is no restriction placed on the use of public records. Public bodies have a five-day limit to respond to a records request. 

Examples of Pennsylvania Public Records

Pennsylvania public records include, but are not limited to:

The following are NOT public records in Pennsylvania:

Where can I access Pennsylvania public records?

Business Records

Court Records

Criminal Records

Historical Records

Sex Offender Information

Vital Records

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